Employers
Hiring and Paying SU Student Employees
Hiring and Paying SU Student Employees
Any student seeking off-campus FWS positions, whether new or returning to agencies that previously employed them, must pick up an FWS referral form from HRSES in 210 Steele Hall to present to the off-campus employer. The form indicates the student's FWS award amount and that the I-9 has been completed.
A prospective student employee should bring the FWS referral form to the job interview. Once the student is hired, the employer completes the FWS referral form and faxes it to HRSES at 315-443-4949.
Necessary paperwork, including the FWS referral form and I-9 must be completed and on file at HRSES prior to a student employee starting work. Hours worked prior to receipt of the FWS referral form are not covered under the FWS program and are paid for by the off-campus employer.
Off-campus employers are responsible for tracking all hours, using the Off-Campus FWS Timesheet, and paying employees in a timely fashion for any hours worked.
Completed copies of the student timesheets must be forwarded to HRSES no later than the 15th of each month (e.g. September timesheets should reach us by October 15). These documents must be signed by both the student and the supervisor.
Reimbursement
On a monthly basis, the agency must bill the University for its share of the gross wages paid to the students using the Reimbursement Request form. Reimbursement to an agency will be made when appropriate proof of payment accompanies the Reimbursement Request form, e.g. payroll register sheet, or a photocopy of the student's paycheck or paystub. Please include the student employee's SU ID number on both the timesheets and the Reimbursement Request forms.
FWS Work Rules
- Once a student reaches the FWS earning limit, he/she must either stop working or any additional earnings will be paid at 100% by the employer. In cases where the employer wishes to continue employing the student, advance approval of the Office of Financial Aid is required to ensure additional earnings above the FWS award will not jeopardize other aid the student may be receiving. Please contact HRSES at 315-443-2268 for assistance.
- Student employees may not work in excess of 8 hours a day or more than 40 hours per seven-day work week.
- Student employees should be given breaks during their work time. In general, if a student is working six or more hours at one time, he/she should receive at least a half-hour meal break. Student employees must sign in and out on the timesheets signifying these breaks as work breaks are not paid by Federal Work-Study for this time.
Questions? Contact HRSES at 443-2268.